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Records comprise three series of King's College staff files: Academic and academic related staff files, 1900-1999 (KA/FPA), (predominantly from 1920, with few surviving before this date); Manual and Technical staff files, 1903, 1932-1995 (KA/FPT); Clerical and Secretarial staff files, 1920-1998 (KA/FPC). Academic staff includes professors, lecturers, research staff and academic related staff such as senior administration officers and professional staff such as archivists and librarians. From 1985 the Manual and Technical staff files include porters, catering and kitchen staff, laboratory and research technicians, cleaners, receptionists, telephonists, house keepers, drivers/chauffeurs, service engineers, electricians, carpenters and security attendants. Clerical and Secretarial files from 1984 include secretaries, secretarial assistants, library assistants, assistant accountants, administrative assistants, nursery assistants, post-graduate records assistants, payroll assistants, cashiers, computer programmers and operators, information officers and surveyors. Files include correspondence and papers relating to terms and conditions of appointments, contracts, salaries, sick leave, pensions, expenses, resignations, applications and references. The earliest part of the series for academic staff is incomplete.

For the majority of the twentieth century, and up until the 1985 merger between King's, Chelsea and Queen Elizabeth Colleges, responsibility for the creation and maintaining of staff records was divided according to the status and seniority of the person concerned between the Principal, the College Secretary, the Senior Assistant Secretary and the Bursar. In 1985 the personnel functions of all three colleges were integrated in a single department which took responsibility for staff of the other colleges and reported to the College Secretary. In the late 1990s reporting lines of the department have been varied but the personnel function has remained integrated. Dispersed series of staff files for King's College were integrated on their receipt into three main, chronologically arranged series reflecting academic and academically related, clerical and clerically related, and manual and technical staff.